The House
Ownership & Mortgage
Property Address
[Enter full property address here]
Ownership
| Type of Ownership | [e.g., Joint tenants, Tenants in common, etc.] |
| Owner Name(s) | [Names on the deed] |
| Date Purchased | [Purchase date] |
| Purchase Price | [Amount] |
| Deed Location | [Where the physical deed is stored] |
Mortgage
| Lender | [Lender name] |
| Loan Number | [Account/loan number] |
| Monthly Payment | [Amount] |
| Payment Due Date | [Day of month] |
| How Payment Is Made | [Auto-pay from which account, online portal, etc.] |
| Interest Rate | [Rate and type - fixed/variable] |
| Loan Maturity Date | [When it's paid off] |
| Remaining Balance | [Approximate as of last check] |
| Escrow Included? | [Yes/No - property tax and insurance in payment?] |
| Lender Contact | [Phone number and website] |
What to Do
If something happens to me, the mortgage payment should continue via auto-pay. If auto-pay stops working, log into the lender's website (credentials in password manager) or call the number above. Notify the lender of the situation — they may offer forbearance or payment adjustments during the transition.
Home Insurance
Policy Details
| Insurance Company | [Company name] |
| Policy Number | [Policy number] |
| Agent Name | [Agent name] |
| Agent Phone | [Phone] |
| Annual Premium | [Amount] |
| Deductible | [Amount] |
| How It's Paid | [Through escrow / auto-pay / annual bill] |
| Renewal Date | [Date] |
| Coverage Amount | [Dwelling / personal property / liability amounts] |
Flood / Additional Coverage
[Do you have separate flood insurance? Umbrella policy? Note details here.]
How to File a Claim
[Phone number, website, or app to use. Note any special procedures.]
Where to Find the Policy Document
[Physical location and/or digital location — e.g., Google Drive, email]
Property Tax
Property Tax Details
| County / Municipality | [County name] |
| Parcel / Tax ID Number | [Number] |
| Annual Tax Amount | [Approximate amount] |
| How It's Paid | [Through escrow / paid directly / online portal] |
| Due Dates | [e.g., June 1 and December 1] |
| Tax Assessor Website | [URL] |
Exemptions
[Homestead exemption? Any other exemptions applied? Note here.]
What to Do
If paid through mortgage escrow, this is handled automatically. If paid directly, make sure payments are made by the due dates above. The county tax assessor website lets you look up the account and pay online.