Getting Access to Everything
Password Manager
This is the single most important page in this entire documentation. The password manager holds the keys to nearly every online account, service, and subscription. Getting into it unlocks everything else.
Password Manager Details
| Password Manager | 1Password |
| Account Email | sblizzard@gmail.com |
| Master Password | @M************j |
Where to Find the Master Password
IMPORTANT: The master password is not stored digitally for security reasons. It can be found:
- [e.g., "Written on a card in the fireproof safe in the office closet"]
- [e.g., "Sealed envelope with attorney [Name] at [Firm]"]
- [e.g., "[Person's name] also knows it"]
How to Log In
- Go to [URL — e.g., vault.bitwarden.com] or download the app
- Enter the account email listed above
- Enter the master password from the physical location described above
- You may need a two-factor code — see the "Two-Factor Authentication Devices" page
What's Inside
Once you're in, you can search for any account by name. Each entry has the username, password, and usually the website URL. Important categories to look for:
- Banking & Financial — bank logins, investment accounts, credit cards
- Insurance — home, auto, life, health
- Utilities — electric, gas, water, internet
- Email — email account passwords
- Government — IRS, Social Security, DMV
- Subscriptions — streaming, software, memberships
Emergency Access Feature
[Does your password manager have an Emergency Access or Trusted Contact feature? If so, who is set up as the trusted contact and how does it work?]
Two-Factor Authentication Devices
Many accounts require a second factor (2FA) beyond the password — usually a code from a phone app or a physical key. Here's how to handle that.
Authenticator App
| App Used | [e.g., Google Authenticator, Authy, Microsoft Authenticator] |
| On Which Device | [e.g., Steve's iPhone, also on iPad] |
| Backup Method | [Does the app sync to cloud? Is there a backup device?] |
Physical Security Keys
| Key Type | Location | Accounts It's Used For |
|---|---|---|
| [e.g., YubiKey] | [e.g., On keychain, in safe] | [e.g., Google, GitHub, Bitwarden] |
| [Backup key] | [Location] | [Same accounts] |
SMS / Phone-Based 2FA
[Which accounts use text message codes? These will go to Steve's phone — you'll need access to that phone number. See "Phone & Cell Plan" for how to transfer or access the number.]
How to Access Steve's Phone
| Phone Model | [Model] |
| PIN / Passcode | [Where to find it — e.g., password manager, written in safe] |
| Biometric | [Face ID / fingerprint — won't work for others, use PIN] |
If You Can't Get 2FA Codes
Most services have a recovery process. Look for "Recovery Codes" on the next page, or contact the service's support with a death certificate — most major services (Google, Apple, Microsoft, etc.) have a deceased user process.
Recovery Codes & Backup Keys
When setting up two-factor authentication, most services provide one-time recovery codes. These are the "break glass" option if the authenticator app and security keys are both unavailable.
Where Recovery Codes Are Stored
[e.g., "Printed and stored in the fireproof safe," "Saved as a secure note in the password manager," "In a text file on the encrypted USB drive in the safe"]
Recovery Codes by Service
| Service | Recovery Codes Location | Notes |
|---|---|---|
| [Location] | ||
| Apple ID | [Location] | [Recovery key? Trusted phone number?] |
| Microsoft | [Location] | |
| Password Manager | [Location] | [Most critical one] |
| [Other critical service] | [Location] |
Encrypted USB / Backup Drive
[If you keep recovery codes or sensitive files on an encrypted USB drive, where is it and what's the decryption password?]
| Location | [Where the USB drive is] |
| Encryption Method | [e.g., BitLocker, VeraCrypt] |
| Password | [Where to find it] |